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How to Edit, Copy and Paste Files

Good morning everyone and welcome to this week's midweek Wednesday blog.

Today we're are talking about Copying, Pasting and Editing files.

Everyone knows that there are shortcuts for most things in life and for IT there's no difference.

I'm going you 3 tips on things that might make everything easier on yourself whilst your working, be it for personal use, business, coursework or school work.

With this in mind i want this blog to give you tips to help make your life easier when doing things and the best way round doing these things and hope you'll be able to save yourself some time.

Firstly - Copying and Pasting text.

We all know at times when we are typing a document, creating things there may be times where we need to quote items from a website or page that you want to make reference to.

There are 3 ways you can achieve this...

  1. The long way round.

  2. The slightly shorter route

  3. The quickest route

So for the long way round you would just type and copy exactly how the items are written. This will be the long winded way round doing it but probably a way a few people out there do it as they are unaware of the quicker options.

The Slightly shorter way would be to highlight the text, right click, copy then go back to your document, place curser where you want the quote or copied work to go, rick click paste.

The quickest way would be highlight the work your wanting, press ctrl and c together and then go back to your document and press ctrl and v to paste the work.

This also works when your creating images as well so if you want to repeat an image or text in Canva or what ever software your using to create your image you can use the quickest route as well. Just click the image or text ctrl and c and then ctrl and v and move the item to where you want it to go.

Secondly - Editing Files

We know what it's like when your working on a project for example

  1. An Essay

  2. An assignment

  3. Coursework

  4. A Story

  5. A joint piece of work

It's got to be sent off and checked, edited, added to or what ever else needs doing. How annoying it can be to keep sending a new document and you end up with like 10 different copies of the same document or the wrong one gets sent back or sent in to be checked. When this happens it can make you feel a bit silly or even cost you a grade or two for incomplete work.

So here's a little tip on how to make sure you don't get this issue and your always working from the same document.

  1. Give your document a title and then add edit 1, v1 or something to end of it

  2. When you need to add to it open it, file, save as title edit 2 or v2

  3. That way you will always know which is the latest version.

For example:

Coding Assignment edit 1

then becomes

Coding Assignment edit 2


Coding Assignment edit 3

When its completed

Coding Assignment Finished Copy

This way when your looking at your documents you know exactly which one your editing or changing or adding to and you wont feel silly.

To do this....

  1. Save the file from email or shared drive

  2. Open the file

  3. Go to file

  4. Select Save As

  5. Change the document name

  6. Save

  7. Open this latest version and continue working

This short process will help to ensure you or someone else is not redoing any work they've have already completed and saves time for everyone.

To finalise

In short use these above techniques to help save yourself time and in some way other people too.

Use copy and paste and remember to save as any documents you are amending or changing at any point.

I really hope this blog helps you to understand how to copy, paste and edit files easily.

If you would like more hints and tips on other different IT items then please check back through my blogs and keep an eye out for brand new blogs being added every week.

Always remember your stronger than you believe



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